Private groups
One group trip. Everyone taken care of.
Plan the trip with the organizer, then make it easy for everyone to join. Build itineraries, collect registrations and payments, and coordinate the details for families, friends, clubs and other private groups.
Plan it together. Make it theirs.
Build an itinerary around the group’s dates, interests and budget. Adapt an existing tour or start fresh, then refine the proposal with the organizer.
- Build day-by-day itineraries using reusable content and supplier services.
- Prepare alternative quotes for the same enquiry.
- Price services per person, per room or for the whole group.
- Review costs and margins before sharing your proposal.
One group. Flexible ways to book and pay.
Once the organizer approves the itinerary, share a dedicated booking link so participants can sign up and pay individually, or invoice the organizer for the whole group. Keep every booking connected to the same trip.
- Let participants sign up and pay for their own booking.
- Offer deposits, installments or payment in full.
- Manage a single invoice when the organizer pays for everyone.
- Keep track of bookings and outstanding balances.
Give the organizer less to chase.
Let travelers submit their details and special requirements directly. Keep everything connected to their bookings, with less chasing for your team and the organizer.
- Collect traveler details, emergency contacts and special requirements.
- Add questions specific to the group’s trip.
- Let customers review and update their information through the portal.
Turn separate bookings into one organized trip.
Bring traveler details, room allocations and supplier arrangements together. Keep your team ready as the group takes shape.
- Manage supplier requests and confirmations.
- Allocate rooms and organize sharing arrangements.
- Prepare passenger lists and rooming lists.
- Keep operational notes and attachments alongside the itinerary.
Keep the whole group ready to go.
Share itineraries, documents and updates directly with travelers. Give them a branded portal to prepare and a mobile app for trip essentials on the road.
Explore the mobile app
Frequently asked questions
Can we adapt an existing tour for a private group?
Yes. Use an existing tour as your starting point and adjust the itinerary for the group, or build a new trip around their requirements.
Can participants book and pay separately?
Yes. Share a dedicated booking link so participants can register and pay for their own bookings while remaining part of the same group trip.
Can the organizer pay for the whole group?
Yes. You can manage a single group booking and invoice when one person or organization handles payment for everyone.
Can we price services for the whole group?
Yes. Build quotes using per-person, per-room and per-group pricing to reflect how the trip’s services are charged.
Can we manage private groups alongside scheduled departures?
Yes. Manage both within Tourseta, using the same tools for bookings, traveler information, payments and trip preparation.
Make the group trip easier for everyone.
Show us how you work with group organizers. We’ll walk you through planning the itinerary, collecting bookings and getting everyone ready to travel.